Fuel Cards

Fleet → Fuel Cards (/operations/fleet/fuel-cards). Every fuel card the business holds, with active cards first.

Onyx never stores a card number. A card is a name, its last 4 digits and an account reference. A name or reference containing 8 or more digits in a row is refused.

The list

Each card shows its name, provider, last 4 digits, Vehicle, Held by, expiry (month and year), credit limit, Last 90 days (spend and litres), Last used and status. Last used links to the card’s refuels on Fuel. A camera icon opens a photo of the card, if one is attached.

Cancelled cards are hidden. Tick Show cancelled cards to see them.

Adding and editing a card

Add fuel card opens the form; the pencil on a row opens it filled in. Operations and Admin accounts only.

• Card name is required — for example Motorpass — Truck 12. It must be different from every other card that is not cancelled, because the refuel form lists cards by name.
• Provider, Last 4 digits (exactly four, or blank) and Account reference (the account’s name or a short reference).
• Vehicle (or Not tied to a vehicle) and Held by (a driver, or Nobody in particular).
• Expires: the month printed on the card.
• Credit limit ($) and Notes.
• Card photo (optional): front and back if you like. Only operations staff can open them. ⚠️ A photo shows whatever is printed on the card, so take one only if you need it. Admin accounts can remove a photo; press Remove twice.

If a photo fails to upload, the card is still saved — click Save card again to retry. It will not create a second card.

Status

• Active: can be chosen on a new refuel.
• Inactive: paused. The pause and play buttons on a row switch between Active and Inactive.
• Lost / stolen and Cancelled: set in the form.

Only Active cards can be chosen on a new refuel. Past refuels keep their card whatever its status, and editing an old refuel does not lose it. Reactivating a cancelled card is refused if another card has since been given its name.

There is no delete. Cancel a card you no longer use.